Privacy Policy

The information we collect

Personal information is information or an opinion, whether true or not and whether recorded in a material form or not, about an individual who is identified or reasonably identifiable.

The types of personal information we may collect about you include:

• Basic identifying and contact information, such as your name, email or phone number;
• Details about payments to you from us and from you to us and other details of products and services you have purchased from us or we have purchased from you;
• Information you provide to us when you participate in any interactive features, including surveys, feedback forms, contests, promotions, activities or events;
• Your preferences in receiving marketing from us and our third parties and your communication preferences;
• If we need to verify your identity (for example, because we have a legal obligation to do so), your government-issued identification and proof of address documents;
• If you access any software or websites we make available to you, details about your use of such platforms, which may include username and password details, your internet protocol (IP) address, your search queries or browsing behaviour (including through the use of cookies, tracking pixels, and other analytics tools); or
• Where you are a worker of ours or applying for a role with us, your professional history such as your previous positions and professional experience, or whether you hold required authorisations or licences (if applicable).

Sensitive information is a sub-set of personal information that is given a higher level of protection. Sensitive information means information relating to your racial or ethnic origin, political opinions, religion, trade union or other professional associations or memberships, philosophical beliefs, sexual orientation or practices, criminal records, health information or biometric information. We do not actively request sensitive information about you. If at any time we need to collect sensitive information about you, unless otherwise permitted by law, we will first obtain your consent and we will only use it as required or authorised by law.

How we collect personal information

We collect personal information in a variety of ways, including:

• When you provide it directly to us, including face-to-face, over the phone, over email, or online;
• When you complete a form, such as registering for any events or newsletters, or responding to surveys;
• When you use any software or website we operate and make available to you (including from any analytics and cookie providers or marketing providers — see the “Cookies” section below for more detail on the use of cookies); or
• From publicly available sources.

Why we collect, hold, use and disclose personal information

• To work with you as a customer or supplier of our business;
• To contact and communicate with you about our business, including in response to any support requests you lodge with us or other enquiries you make with us;
• To contact and communicate with you about any enquiries you make with us via any website we operate;
• For internal record keeping, administrative, invoicing and billing purposes;
• For analytics, market research and business development, including to operate and improve our business, associated applications and associated social media platforms;
• For advertising and marketing, including to send you promotional information about our events and experiences and information that we consider may be of interest to you;
• To run promotions, competitions and/or offer additional benefits to you;
• If you have applied for employment with us, to consider your employment application; and
• To comply with our legal obligations or if otherwise required or authorised by law.

Our disclosures of personal information to third parties

Personal information: We will only disclose your personal information to third parties where it is necessary as part of our business, where we have your consent, or where permitted by law. This means that we may disclose personal information to:

• Our employees, contractors and/or related entities;
• IT service providers, data storage, web-hosting and server providers;
• Marketing or advertising providers;
• Professional advisors, bankers, auditors, our insurers and insurance brokers;
• Payment systems operators or processors;
• Our existing or potential agents or business partners;
• If we merge with, or are acquired by, another company, or sell all or a portion of our assets, your personal information may be disclosed to our advisers and any prospective purchaser's advisers and may be among the assets transferred;
• Courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you;
• Courts, tribunals, regulatory authorities and law enforcement officers, as required or authorised by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights;
• Third parties to collect and process data, such as analytics providers and cookies; and
• Any other third parties as required or permitted by law, such as where we receive a subpoena.

Overseas disclosure

Some of our third-party service providers are located or operate outside Australia. Where we transfer personal information overseas, we take reasonable steps to ensure that the overseas recipient handles the information in accordance with the Australian Privacy Principles. We rely on Standard Contractual Clauses (SCCs) or equivalent contractual safeguards to protect your information during international transfers. By providing your personal information to us, you consent to the transfer of that information to overseas recipients where permitted under the Australian Privacy Principles.

Your rights and controlling your personal information

Your choice: Please read this Privacy Policy carefully. If you provide personal information to us, you understand we will collect, hold, use and disclose your personal information in accordance with this Privacy Policy. You do not have to provide personal information to us, however, if you do not, it may affect our ability to work with you as a customer or supplier of our business.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this Privacy Policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person's consent to provide the personal information to us.

Restrict and unsubscribe: To object to processing for direct marketing/unsubscribe from our email database or opt-out of communications (including marketing communications), please contact us using the details below or opt-out using the opt-out facilities provided in the communication.

Withdraw cookie consent: You may withdraw your consent to analytics and marketing cookies at any time by clearing your browser's session storage or by revisiting our website and adjusting your preferences via the cookie consent banner. This will stop new cookies from being set, though any data collected prior to withdrawal will be retained in accordance with our data retention policy.

Access: You may request access to the personal information that we hold about you. An administrative fee may be payable for the provision of such information. Please note, in some situations, we may be legally permitted to withhold access to your personal information. If we cannot provide access to your information, we will advise you as soon as reasonably possible and provide you with the reasons for our refusal and any mechanism available to complain about the refusal. If we can provide access to your information in another form that still meets your needs, then we will take reasonable steps to give you such access.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to promptly correct any information found to be inaccurate, out of date, incomplete, irrelevant or misleading. Please note, in some situations, we may be legally permitted to not correct your personal information. If we cannot correct your information, we will advise you as soon as reasonably possible and provide you with the reasons for our refusal and any mechanism available to complain about the refusal.

Complaints: If you wish to make a complaint, please contact us using the details below and provide us with full details of the complaint. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take in response to your complaint. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner.

Storage and security

We are committed to ensuring that the personal information we collect is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures, to safeguard and secure personal information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.

While we are committed to security, we cannot guarantee the security of any information that is transmitted to or by us over the Internet. The transmission and exchange of information is carried out at your own risk.

User-Generated Content

We may, at any time and at our discretion, vary these Terms by publishing the varied terms on the Site. We recommend you check the Site regularly to ensure you are aware of our current terms.

Cookies and Analytics

We may use cookies, tracking pixels and similar technologies on our website and in our emails from time to time. Cookies are text files placed in your computer's browser to store your preferences. Tracking pixels are tiny, invisible images (typically the size of one pixel) embedded in web pages or emails. Cookies and tracking pixels, by themselves, do not tell us your email address or other personally identifiable information. However, they do recognise you when you return to our online website and allow third parties to cause our advertisements to appear on your social media and online media feeds as part of our retargeting campaigns. If and when you choose to provide our online website with personal information, this information may be linked to the data stored in the cookie or collected by tracking pixels. Unlike cookies, tracking pixels do not store any information on your device, but instead send information to our servers when the pixel is loaded.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies.

You can block tracking pixels by using ad-blocking or privacy-focused browser extensions. Some email providers allow you to block images by default, which can prevent tracking pixels in emails from loading.

However, if you use your browser settings to block all cookies (including essential cookies) and tracking pixels you may not be able to access all or parts of our website and you may not receive personalised content.

Google Analytics: We may use Google Analytics Advertising Features. We and third-party vendors may use first-party cookies (such as the Google Analytics cookie) or other first-party identifiers, and third-party cookies (such as Google advertising cookies) or other third-party identifiers together. These cookies and identifiers may collect Technical and Usage Data about you. You can opt-out of Google Analytics Advertising Features including using a Google Analytics Opt-out Browser add-on. To opt-out of personalised ad delivery on the Google content network, please visit Google's Ads Preferences Manager, or if you wish to opt-out permanently even when all cookies are deleted from your browser you can install their plugin. To opt out of interest-based ads on mobile devices, please follow these instructions for your mobile device: On Android open the Google Settings app on your device and select “ads” to control the settings. On iOS devices with iOS 6 and above use Apple's advertising identifier. To learn more about limiting ad tracking using this identifier, visit the settings menu on your device. To find out how Google uses data when you use third party websites or applications, please see here.

Facebook/Meta Analytics: We may use tools provided by Meta, such as the Meta Pixel, advanced matching, and Conversions API. These allow us to measure ad performance and deliver ads that may be relevant to you on Meta platforms based on your activity on our website/app. You can control whether we can join data from third party partners with your Meta account for ads by adjusting your preferences within Meta's settings. You can disconnect this data from your Meta account by changing your settings for Off-Facebook activity. For more information, please see Meta's Privacy Policy.

Microsoft Clarity & Microsoft Advertising: We partner with Microsoft Clarity and Microsoft Advertising to capture how you use and interact with our website through behavioral metrics, heatmaps, and session replay to improve and market our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity. Additionally, we use this information for site optimization, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.

Cookie Categories

We use the following categories of cookies on our website:

• Required cookies: Necessary for the website to function correctly. These cannot be disabled.
• Analytics cookies: Help us understand how visitors interact with our website by collecting and reporting information anonymously. These are only activated with your consent.
• Marketing cookies: Used to track visitors across websites to display relevant advertisements. These are only activated with your consent.

Consent Mechanism

When you first visit our website, you will be presented with a cookie consent banner. You may accept or reject non-essential cookies (analytics and marketing) at any time. You can also manage your preferences in detail via the Manage Preferences option in the banner.

Your consent choices are stored in your browser's session storage and persist for the duration of your browsing session. If you close your browser and return, you will be prompted again to make your selection.

You may withdraw consent at any time by clearing your browser's session storage or by revisiting our website and adjusting your preferences via the consent banner.

Consent Mode v2

We implement Google Consent Mode v2, which communicates your cookie consent choices to Google tags. Before consent is granted, Google tags operate in cookieless mode, sending only cookieless pings for modelling and measurement purposes. Full tracking activates only after you grant analytics consent. This approach balances privacy compliance with accurate measurement.

Data Retention

Cookie-based analytics and marketing data is retained in accordance with the retention periods set by each third-party service provider (typically 14–26 months for Google Analytics). Session-only cookies are automatically deleted when you close your browser. Consent records are stored in session storage and are cleared when you close your browser.

Third-Party Processors and International Transfers

Some of our third-party service providers process personal information outside Australia. Where we transfer personal information overseas, we take reasonable steps to ensure that the overseas recipient handles the information in accordance with the Australian Privacy Principles. We rely on Standard Contractual Clauses (SCCs) or equivalent safeguards to protect your information during international transfers.

Opt-Out Links

You can opt out of tracking from specific providers using the following links:

• Google Analytics: Install the Google Analytics Opt-out Browser Add-on
• Meta Pixel: Adjust Ad Preferences or disconnect Off-Facebook activity
• Microsoft Clarity: Visit Microsoft Privacy Statement
• General: Use DAA opt-out or Your Online Choices for industry-wide opt-out tools.

Links to other websites

Our website may contain links to other party's websites. We do not have any control over those websites and we are not responsible for the protection and privacy of any personal information which you provide whilst visiting those websites. Those websites are not governed by this Privacy Policy.

Use of Artificial Intelligence (AI)

Overview: We may use artificial intelligence and machine learning technologies, including AI Technologies provided by third parties (AI Technologies) in our business operations and the provision of our Services. We will only use AI Technologies when legally permitted and necessary for our business operations.

How we use AI Technologies: We may use AI Technologies for the following purposes:

• To conduct analysis and processing;
• To improve and optimise our services and operations;
• To automate certain processes and communications, such as routine tasks;
• To personalise your experience with our services;
• For quality assurance purposes; and
• To assist with customer support and queries.

Data Protection and Security: Where we use service providers who provide AI Technologies to us, we will take reasonable steps to ensure that such service providers handle your personal information according to privacy law, including by ensuring that we have contracts in place requiring the service provider to protect personal information.

We will not input your personal information into any platform provided by an AI Technology service provider which then trains its model based on that information.

Your Rights and our Commitments: We will treat information generated or inferred by the AI Technologies about individuals as personal information and you maintain all rights over your personal information as outlined in this privacy policy, regardless of whether AI Technologies are used in processing. When using AI Technologies with your personal information:

• Transparency and control: We will inform you when AI Technologies are being used to make decisions that may significantly affect you. We will implement processes to verify the accuracy of AI-generated outputs and we will take reasonable steps to maintain human oversight and review of significant AI-generated decisions. Our staff are trained to understand the limitations of AI systems and verify outputs before they are relied upon;
• Security: We implement appropriate technical and organisational measures to ensure that our use of AI Technologies maintains the security and integrity of your personal information. This includes regular testing and monitoring of AI outputs for accuracy and reliability; and
• Risk mitigation: We regularly assess and document the risks associated with our use of AI Technologies in processing personal information and implement appropriate mitigation measures. This includes ongoing monitoring of AI Technologies and regular reviews of their performance and impact.

Amendments

We may, at any time and at our discretion, vary this Privacy Policy by publishing the amended Privacy Policy on our website. We recommend you check our website regularly to ensure you are aware of our current Privacy Policy.

Contact

Click here to contact us regarding this Privacy Policy or other related issues. You can also send us an email at [email protected].